Run Structured Interviews – Pivotal Research

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Run Structured Interviews

Run Structured Interviews

This tool helps you conduct structured, competency-based interviews using consistent questions and scoring criteria.

It uses your selected competencies to guide interview questions and support fair and consistent evaluation across candidates.

Select a role

STEP 1: Choose Competencies

Select the competencies you want to assess during the interview.

ROLE-SPECIFIC COMPETENCIES

ROLE-SPECIFIC COMPETENCIES

ROLE-SPECIFIC COMPETENCIES

Run Structured Interviews

Interview Questions & Scoresheet

Competency-Based Interview Questions

Use the same core question for all candidates. Optional variations can be used if additional detail is needed.

Ask candidates to describe real situations, including their actions and outcomes.

Competencies & Skills

Question to Ask (select one or more)

Score (1–3)

Notes

Communication

Tell us about a time you had to communicate information clearly to others. What was the situation, what did you do, and what was the outcome?

Project Coordinator Role Example

Tell us about a time you provided project updates to stakeholders with different needs or levels of understanding.

Operations/Admin Role Example

Tell us about a time you communicated information to colleagues or clients to ensure they clearly understood next steps.

Documentation Accuracy

Tell us about a time when accuracy in documentation or recordkeeping was important. What did you do?

How do you ensure your work is accurate and complete?

Project Coordinator Role Example

Walk us through how you maintained accurate project documentation across multiple files or systems.

Operations/Admin Role Example

Describe how you keep records, files, or data accurate and up to date in your work.

Collaboration

Tell us about a time you worked with others to complete a task or solve a problem.

How did you handle different perspectives or competing priorities?

Describe how you coordinated with multiple stakeholders (e.g., engineers, contractors, teams) to keep work moving.

Tell us about a time you worked with colleagues across teams to support a shared task or process.

Problem Solving & Judgment

Tell us about a situation where you encountered a problem at work. What did you do to resolve it?

How did you decide what action to take?

Tell us about a project issue you encountered and how you decided whether to resolve it yourself or escalate it.

Describe a situation where you had to decide what to do without complete information.

Project Coordination

Tell us about a time you coordinated tasks or activities to keep work moving forward.

How did you track progress and follow up on outstanding items?

Tell us about a project you coordinated from start to finish. How did you manage timelines and deliverables?

Scheduling Support

Describe how you’ve supported project scheduling. What tools did you use and how did you identify delays?

Tell us about a time when a schedule slipped. How did you identify the issue and what actions did you take?

Describe your role in coordinating timelines across multiple team members or contractors.

Safety Awareness

Describe a time you supported a project in a safety-sensitive environment. What steps did you take to ensure compliance?

Tell us about a situation where you identified a potential safety risk. What did you do?

Describe how you’ve supported safety procedures or requirements when working with others on a project.

Planning & Organization

Tell us about a time you had to manage multiple tasks or deadlines. How did you prioritize your work?

What challenges did you face and how did you adjust?

Describe how you tracked and managed project tasks, timelines, or deliverables.

Tell us about how you manage multiple requests or priorities in a busy work environment.

Professionalism & Work Ethnic

Tell us about a time when others relied on you to follow through on a task or responsibility.

How do you manage your responsibilities when things get busy or stressful?

Describe how you handled responsibilities in a deadline-driven or high-pressure project environment.

Tell us about how you manage your responsibilities while handling multiple requests or interruptions.

Adaptability. Learning & Digital Confidence

Tell us about a time you had to adapt to a change in your work. What did you do?

How do you approach learning new tools or processes?

Describe how you adapted when project priorities, timelines, or tools changed.

Tell us about a time you had to learn a new system or adjust to a new process in your role.

Digital Tools Proficiency

Describe a time when you used project management tools (e.g., MS Project, Primavera P6) to track work and update schedules. What actions did you take and what impact did it have?

Tell us about a digital tool you’ve used to support project coordination. How did it help your work?

Describe how you’ve used spreadsheets, trackers, or software to monitor progress or risks.

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